PrivateHouse CRM
High Performance Email For Cultural Leaders
We build + scale high-performance email systems for founders, creators, 9 figure brands, and thought leaders committed to deeper impact, predictable ROI, and the deepest possible touchpoint with their audience.
Email isn’t dying, it’s evolving.
The ones losing reach are the ones still playing with 2016 intelligence. Not 2026+
This isn’t about click-bait subject lines that make people cringe.
It’s about engineering an email system that actually reaches your audience and earns their attention.
Still one of the Highest ROI Channels
Over 4 Billion Email Users Worldwide
91% of email users check their inbox daily
High Conversion Rates: Email still drives more conversions than other channels
Many emailers suffer without a data-driven strategy, in an era where traditional "mass blasting" is dying
Most emailers lose 50–90% reach without realizing it,
and it's happening across every platform,
regardless of audience size.
Zero mainstream mailing platforms were designed to single-handedly carry your email performance, nor were they built to apply intelligence across your entire email stack.
Mailchimp
Klaviyo
ConvertKit
BeeHiiv
InfusionSoft
Substack
ActiveCampaign
HubSpot
These platforms do not prioritize you in the way that you may assume they do. They are mass-scale platforms, void of the expertise and attention-to-detail that's required for reach in 2026.
We do not merely give you new features. We apply the same management strategy used by industry giants like Tim Ferris, and 9 Figure businesses who can't gamble with their list.
Average senders move with zero applied intelligence or deliverability literacy.
They rely on cute software.
PrivateHouse is senior-level email awareness baked into an lightweight SaaS.
We do everything your average mainstream ESP will not do for you. High-performance email in the AI age requires more than a magnetic brand, a cute dashboard, and an un-seasoned assistant handling your operation.
Multi-Domain Segmentation
Custom SMTP Management
Real-Time Deliverability Monitoring
Dedicated IP Lanes
Inbox Engagement Grid
Industry Recognized CRM Wrapper
AI Based List Segmentation
List Hygiene and Spam Trap Cleanup
Ghost List Recovery Sequences
Industry Aligned DNS Configuration
Automations, Tagging, Workflows
Revenue Attribution
Built-In-Forms
Extended, Manual Email Warmup (30 Days to 12 months+ depending on client goals)
Regardless of Your Email List Size
We Tune the Email Algorithm, So That You Don't Have To:
197-775%+
Deliverability + Engagement Increases Within 60 Days
90,000+
Businesses Using Our Unrivaled CRM Wrapper
57,000+
Average Client List Size
We Solve Email Emergencies — and Get Your Performance Back
Sudden Reach & Engagement Loss
Email is algorithmic, sensitive, and reach is easily contaminated both by isolated events as well as by long-term, slow bleed.
One single spam complaint, a handful of unsubscribes, or one bad subject line can tank your reputation with machine learning filters, and put your sender in grey-list, or black-list category.
We implement a multi-domain sending strategy and segmentation protocol that stops contamination, recovers your highest engagers, and gradually re-activates your dormant list.
Long Term, Gradual Reach Loss & Engagement Decay
Years of sending, platform swapping, and lacking skill in the fundamentals (email warmups, DNS, and SMTP), easily degrades your reach and engagement over the years.
Every sender we've ever touched has seen 197-775%+ increases in engagement and deliverability within 60 days of our service.
Dead Lists (Ghost Lists)
Most of our clients have lists full of thousands of subscribers who haven't seen the clients emails in years.
After tightening up your infrastructure, we help you make a strong, highly resonant re-introduction pipeline that's designed for maximum re-activation, protection, and retention across your most loyal subscribers.
We cannot guarantee 100% recovery of every ghosted subscriber, although we guarantee a revitalized email strategy that retains + engages whoever matters most.
Frontier Case Studies
We actively work with cultural leaders, top podcasters, real estate empires, 8-9 figure businesses, and thought leaders whose voices need protection and amplification.
Here are some of our most groundbreaking case studies:
Luke Storey: Wellness Influencer and Podcast Leader
335% increase in warm list open rates in 30 days, 60-80%+ open rates across 95% of sends.
Luke Storey, wellness influencer and podcast leader with 14M downloads, is an example of turning a dead list, rampant spam placements, ISP rejections, and an outdated strategy into a thriving email ecosystem.
We helped Luke rise from 23.63% → 84% delivery, and consistent 60-80% open rates across his core audience across a majority of sends.
His subscribers are now highly engaged, and seek out his message within the sea of noise that is modern email.
Multi-Family Schooled: $200M Multi-Family Real Estate Empire
36% → 87.7% delivery in 4 weeks
Justin is a 3rd generation multifamily investor, blending years of experience in luxury real estate, multifamily, construction, land planning, and syndication. Justin helps lead more than 500+ units and over $200M in assets over 5 states for The Brennan Pohle Group.
We gave Justin a 143.6% increase in delivery in 4 weeks, dramatically reducing spam placements and ISP rejections.
RAL Room: 8 Figure Residential Assisted Living Business
775% delivery increase and 40% open rates in 4 weeks
The RAL Room is on a mission to transform senior care by helping people launch and invest in residential assisted living homes.
We brought The RAL Room a profound deliverability increase in just 4 weeks at 775%, eliminating Gmail rejections and spam placements almost entirely, while achieving business milestones of 40% open rates across Yahoo mail.
FREQUENTLY ASKED QUESTIONS
Find quick answers to common questions about our services, pricing, and booking process.
Why is this setup better than typical email providers?
Because your performance is finally within your control, resilient, and fueled by data-driven intelligence across your entire email stack.
Most people don’t know that platforms like Mailchimp, Klaviyo, and ActiveCampaign, Flodesk, Beehiiv, ConvertKit, you name it, have built their entire business model around mass-scale convenience and ease-of-signup. Not giving you the best deliverability, reach, and engagement possible.
This is not about us stacking on new features. We have everything most others ESP's provide on a platform level. Automations, tagging, smart-timed sending, and more.
What's different is deliverability intelligence baked into your backend via custom SMTP management with dedicated IP pool lanes, and a multi-domain sending strategy to maximize performance, and minimize risk.
Once you're fundamentally clean, that's when the data driven features, the AI features, and more, become most worthwhile.
Whats the legitimacy and track record of this technology?
This is not fancy, emerging, or revolutionary technology. We use one of the most respected CRM's on the market with a custom SMTP backend.
This gives you a stack similar to some of the biggest senders on the internet like Tim Ferris, who leverages privately configured SMTP lanes with dedicated IP pools.
Our strategy using multi-domain segmentation is a battle-tested, time-tested, and industry recognized method that most people never learned about.
What we setup for you is not underground or out of reach, it’s simply unknown to those who depend on the “everything DFY” platforms, who take control over your delivery in response to you being dependent in them.
You get results because we don’t take shortcuts. We touch every single layer that impacts deliverability.
How fast will I see results?
Clients normally see immediate improvements within 14 days, and dramatic improvements within 60 days in delivery rates, open rates, and clicks.
How much does this cost?
After initial one-time setup, you’ll spend between $297-$700 per month depending on your list size and email volume.
Will this work even if I'm not technical?
Yes. That’s the whole point.
We handle everything, from DNS configuration to SMTP setup to authentication testing.
You don’t need to touch the backend. We build it, test it, and hand it over ready to use. You login and start sending.
You’ll likely find it cleaner, faster, more enjoyable, and smoother than any platform you’ve ever used. Makes email fun again.
Do you run the system for me?
At minimum, we run systems for you for 14 days after your initial build, but for larger lists and bigger brands, we offer retainer packages at 3 months, 6 months, 12 months, and indefinite retainers.
Retainers are for clients who want to be mostly hands off, and watch their performance increase with minimal effort.
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